Public Records Requests

Are you a criminal justice agency looking for records? Click here.

Requesting Records

South Sound 911 uses a Records Request Portal to make the request process more efficient and transparent.

  • South Sound 911 responds to requests for public records in accordance with the Public Records Act, RCW 42.56.
  • Public Records Act exemptions can be found this within RCW 42.56 and this Municipal Research and Services Center publication.
  • South Sound 911 holds only certain records for its partner law enforcement agencies.

If you would prefer to submit a request via mail, please send your request to:

Records Custodian
South Sound 911
955 Tacoma Ave. S., Ste. 202
Tacoma, WA 98402

You may also submit your request in person at our Public Counter, which is located at 945 Tacoma Ave. S. in Tacoma and is open weekdays from 8:30 a.m. to 4 p.m., and Saturdays from 8:30 a.m. to 3 p.m., excluding holidays.

 

 

 

Other Records

South Sound 911 does not hold law enforcement investigative files, photos or fire department records. Those records are held by the originating agency and requestors should contact the agency directly. For a list of partner agency websites, see our Police & Fire Agencies page.

Other types of records and where they may be found:

  • South Sound 911 administrative records   – Online Archive
  • Court Records – Use the State of Washington Courts records request page to identify what type of record you seek or use the Washington State Court Directory to locate the appropriate court. South Sound 911 does not keep court records or documents such as judgments, dispositions, sentencing, etc.
  • Criminal History or Background Check – Criminal history records may be obtained for non-criminal justice purposes, but is limited to conviction information only. Contact the Washington State Patrol.

Frequently Asked Questions

Can I submit a request without a case/incident number?

Yes. Please use the incident details section to specifically describe what you are requesting. Please include all of the information you have, such as the date/time and address/location of the incident, and the names of anyone involved.

How do I decipher the codes on the CAD Log I received?

The Public Records Act does not require South Sound 911 to provide research services, to analyze data, answer written questions, or to create records in response to a request.

South Sound 911 does not have a document containing a breakdown of all codes that may be used, but you may find the Call for Service Code and Disposition Code lists helpful.

Calls for Service and Disposition Codes

How do I find out about a warrant or protection order?

South Sound 911 does not release information about warrants or protection orders. Please contact the court – whichever one issued (or might have issued) the warrant or order to verify its existence or status.

How do I follow-up on my police report? What is the status of the investigation?

South Sound 911 provides 911, dispatch and records management services for law enforcement; we do not investigate incidents. For information about or to check the status of a case or incident, you must contact the relevant law enforcement agency.

How do I get information about vehicle accidents in my neighborhood or in a specific area?

South Sound 911 does not have a way to provide police/incident reports or CAD logs with that level of refinement. You may be interested in requesting “Collision Data Reports” from the Washington State Patrol (WSP). Please visit their website for more information: WSP Collision Data Reports

How far back does South Sound 911 maintain law enforcement records?

South Sound 911 has police reports from the 1960s. Detailed information is required for searches prior to 1974. Reports prior to 2000 may need to be ordered from archives and may take additional time to process.

Audio is typically held for 90 days.

How long do you keep recordings of 911 calls?

Washington state law requires South Sound 911 keep recordings of 911 telephone conversations for 90 days.

How long will it take for me to receive my records or 911 audio request?

South Sound 911 processes public records requests on behalf of the agencies it serves; however, the applicable law enforcement agency oftentimes must approve requests before South Sound 911 may provide copies. It is common for requests to experience delays during this process and requestors will be notified by email when the materials are available for download via the Records Portal.

I am looking for court dispositions and/or court orders. Where do I find them?

Contact the issuing court directly. South Sound 911 does not provide court disposition information.

I only received part of my public records request. Where is the rest of it?

South Sound 911 public records requests may be processed by two different offices, depending on the item(s) requested. Some items may be available for release sooner than others and may, therefore, be made available separately.

The record I need is not on the list. Where do I get officers’ notes, or anything else not shown on the form?

South Sound 911 only processes public records requests on behalf of certain law enforcement agencies for Incident (police) Reports, CAD logs, and/or 911 and dispatch audio. Investigative information such as officer notes, are held and released by the individual agency. Please contact the relevant agency for access to such information.

For records pertaining to the agency of South Sound 911, please mail your request to South Sound 911; ATTN: Records Custodian; 955 Tacoma Ave. S., Suite 202; Tacoma, WA 98402.

Where can I get help using the Records Portal?

After you have created an account, please contact Kristy June by email at kristy.june@southsound911.org or by phone at 253-798-2773.

Where do I get fire records and reports?

For fire-related records and reports, please contact the individual fire department. South Sound 911 only provides records services for certain law enforcement agencies in Pierce County.

Which agencies’ reports may I get from South Sound 911?

South Sound 911 only processes public records requests on behalf of certain law enforcement agencies in Pierce County. See the List of Agencies and Records for more information. List of Agencies and Records