RFP 2023-03-CS (Law Enforcement RMS Replacement)

Bid Number: 2023-03-CS
Bid Title:RFP 2023-03-CS (Law Enforcement RMS Replacement)
Bid Status: Closed/Pending Award
Closing Date/Time: 07/14/2023 4:00 pm

South Sound 911 is seeking a multi-agency Law Enforcement Records Management System (RMS). The purpose of this RFP is to solicit proposals for the most appropriate RMS solution that meets the Agency’s needs, including implementation services, as detailed in the RFP.

South Sound 911 (SS911) is accepting SEALED PROPOSALS for the above solicitation.  Proposals will be received until July 14, 2023 by 4:00 pm (PST) at which time they will be recorded and forwarded to a Selection Advisory Committee for evaluation.  Proposals are not typically opened and read aloud. All proposals received will be evaluated by a South Sound 911 Advisory Committee (SAC). This is a two-part solicitation, and selected Respondents will be invited to present demonstrations of the proposed solution(s) as well as submit best and final offers.

Additional information regarding the specifications may be obtained by contacting Tori Umemoto, Senior Accountant, at 253-287-4809 for general purchasing information.

RFP 2023-03-CS RMS

Pre-Proposal Conference (optional):

South Sound 911 will host a virtual pre-proposal conference on June 13, 2023 at 1:00 pm PST. To RSVP for the conference, please email Tori.Umemoto@SouthSound911.org. The meeting link and access details will be provided upon receipt of the RSVP.

Recording of the Pre-Proposal Conference

Vendor Questions:

Vendor Questions are due by 5:00 pm PST on 6/20/2023. Please send all questions to Tori.Umemoto@SouthSound911.org.


Addendum No. 1 – Provides answers to questions from the Pre-Proposal Conference as well as clarification and correction of information presented in the RFP. Issued June 14, 2023. 

Addendum No. 2 Provides responses to respondent questions submitted by the vendor question deadline of June 20, 2023.

Solicitation Updates & Notices:

RFP Vendor Short-List

Submittal Information:

Delivered submittals will be date and time stamped only at the SS911 Finance Department.  All proposals must be received prior to the stated deadline.

Proposals submitted via email to Specifications@SouthSound911.org  must contain the words “Specification No. 2023-03-CS Proposal.”

Respondents wishing to submit hardcopy proposals may do so by delivery to the following address:

South Sound 911

ATTN: Tori Umemoto

3580 Pacific Avenue

Tacoma, WA 98418


Pre-bid Meeting: 06/13/2023 1:00pm
Contact Person: Tori Umemoto
Closing Date/Time: 06/14/2023